Are You Allowed to View Your Personnel File?
Introduction
Employees have the right to access their personnel file. This right is set out in the General Data Protection Regulation (GDPR). In this blog, we explain how you can request access, what information you're entitled to, and what the limitations are.
Right to access your personnel file
Many employees wonder what exactly is kept in their personnel file. The good news: under Article 15 of the GDPR, you have the right to access your personnel file. This file typically includes your employment contract, performance evaluations, diplomas, and correspondence about your functioning.
Not only can you view your file, but you can also request a copy. Your employer is legally required to comply with such a request and provide the relevant information.
Not all information must be disclosed
Be aware: not everything in the personnel file falls under the right of access. Personal work notes and internal memos intended solely for internal consultation or discussion do not need to be shared. Emails from colleagues that mention your name are also usually excluded, in order to protect the privacy of others.
An employer must weigh your right to access against the privacy rights of third parties.
Right to correct your data
In addition to access, you also have the right to request correction. If your file contains factual errors, such as an incorrect date or misspelled name, you may request these to be rectified, supplemented, or restricted.
However, if the issue involves a negative evaluation that you disagree with, you generally cannot have it removed or altered. Instead, you have the right to add your own written response to the file, ensuring your side of the story is recorded.
If you need help drafting a request for access or correction, it’s wise to seek legal advice.
Conclusion
As an employee, you have the right to access and correct your personnel file. While not all internal records are covered, factual errors can be amended. A well-structured request can help you protect your position in the workplace.
This blog was written by Mr. Stijn Blom
Employment law attorney at expatlawyer.nl B.V. Stijn has extensive experience in employment law and supports entrepreneurs on a daily basis with a wide range of employment law issues. From dismissal cases to drafting watertight agreements and regulations – with his practical and personal approach, he helps employers and employees move forward. Want to know more? Visit Stijn’s page.
Expatlawyer.nl is happy to think along with you if you have questions about the topic of your personnel file? Feel free to get in touch.
June 2025
